Office on Aging and Veterans Service Director @ County of Orange - Orange County, CA

Job Overview

a month ago

Office on Aging and Veterans Service Director

County of Orange - Orange County, CA

CAREER DESCRIPTION

Office on Aging and Veterans Service Director
(Administrative Manager II)

SALARY INFORMATION
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

OPEN TO THE PUBLIC
This recruitment is open to the public. This recruitment is being held to establish an open eligible list to fill current and future Administrative Manager II vacancies within OC Community Resources/OC Community Services. The eligible list established may also be used to fill similar and/or lower level classifications throughout the County of Orange.

DEADLINE TO APPLY
This recruitment will remain open on a continuous basis for a minimum of five (5) business days, until the needs of the County are met. Qualified applicants are encouraged to apply immediately.

THE COUNTY
The County of Orange is a regional service provider and planning agency whose core businesses include public safety, public health, environmental protection, regional planning, public assistance, social services and aviation.

OC COMMUNITY RESOURCES (OCCR)
OC Community Resources is a multi-faceted department comprised of OC Animal Care, OC Community Services, Housing & Community Development & Homeless Services, OC Parks, and OC Public Libraries.

OC COMMUNITY SERVICES (OCCS)
The OC Community Services (OCCS) Department is responsible for managing a number of special programs and diverse functions such as:

Workforce & Economic Development Division (WEDD) – Administers programs and activities of the Workforce Innovation and Opportunity Act (WIOA) in Orange County. WIOA is a federally funded program that connects job seekers to the resources, skills and opportunities they need to find better jobs and careers. Services include assistance with finding new jobs or changing careers, enhancing job skills, specialized job training, resume writing, accessing employment benefits and career guidance/counseling.

Office on Aging (OoA) – Lead advocate, systems planner and facilitator of services and programs for older adults, persons with disabilities and their caregivers who live both in the community and in long-term care facilities within Orange County. Programs provided include home-delivered and congregate meals, community services, adult day care, senior employment, family caregiver support program, senior non-emergency transportation, Health Insurance Counseling and Advocacy Program (HICAP), ombudsman services and elder abuse education, operation of the Information and Assistance Call Center (I&A Call Center), outreach at regional events, presentations to community groups on the Office on Aging and call center services and community health education activities. Collaboration with county and community partners on local implementation of California’s Master Plan for Aging.

Veterans Service Office (VSO) – Actively pursues the rights of veterans and dependents of the United States Armed Forces to receive benefits through the Department of Veterans Affairs, which include Service-Connected Disability, Survivors Benefits, Burial Benefits, Educational Benefits, Disability Pension Claims, Aid & Attendance and general VA benefits counseling. Approximately 130,000 veterans reside in Orange County, which is the 4th largest veteran's population in the State of California.

THE OPPORTUNITY
Under general direction of the Orange County Community Services Director, the Office on Aging and Veterans Service Director will be responsible for local implementation of federal and state programs for the target population which includes administration of direct service programs as well as contracted services. This position is responsible for understanding federal and state mandates, funding guidelines, as well as seeking new opportunities to expand services through new grant opportunities and partnerships. This position also frequently interacts with the Board of Supervisors, County Executive Office, and Executive Management.

Additional duties and responsibilities may include, but are not limited to, the following:
  • Securing available funding options
  • Collaborating with other government entities and external stakeholders to review and secure grant funding opportunities
  • Administering and convening meetings with key stakeholders to ensure County of Orange is maintaining a regional-lead role in addressing Aging and Veterans issues
  • Participate in steering committees focused on countywide initiatives impacting aging and veterans populations, as well as county boards, committees, and commissions
  • Utilize data to identify needs, gaps, and trends for making programmatic decisions
  • Stay current with various revenue streams directed at aging and veterans programs and ensure compliance with program mandates and allowable uses of funding
  • Providing input into policies, funding initiatives, and regulations
  • Maintaining proper knowledge of various funding sources to stay abreast to changing conditions, laws and regulations
  • Acting as a policy knowledge expert, understanding Aging and Veterans regulations and policies as they apply
  • Overseeing the Aging and Veterans units including direct management of Administrative Managers and indirectly managing a team of approximately 24 staff members
  • Providing mentoring, coaching, and support, performance action plans, administrative support and leadership within their unit

DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES
The ideal candidate will be an experienced, results-oriented manager/leader who possesses in depth knowledge and demonstrated expertise in the areas of Aging and Veterans Services. This would include having a large scope of responsibility, proven/demonstrated results with a process improvement focus, an inclusive and effective communication style, and at least four (4) years of management level experience overseeing both internal and external teams in the areas of Aging and Veterans Services or a similar setting.

The ideal candidate will possess a bachelor's degree or higher in Public Administration, Public Policy, Finance, Business Administration, Economics, Political Science, or other related field.

In addition, the ideal candidate will also possess extensive knowledge and experience in the following core competencies:

Technical Expertise
  • Understanding of technical data and software, related terminology, federal and state laws, and rules and regulations pertaining to Aging and Veterans Services
  • Being an entrepreneurial leader who demonstrates initiative and can effectively operate within a government structure
  • Understanding of county contracting processes and procurement guidelines which includes solicitations, notice of contracts awards, budgeting, contract negotiations and approval by the Board of Supervisors
  • Demonstrating a positive image of the organization and working effectively with the community in formal and informal settings
  • Operating independently, continuously maintaining/building relationships, and understanding when to seek out resources and/or consult with others to gain/share information
  • Planning proactively and ensuring his/her area of responsibility is aligned with the long-term organizational vision
Supervision | Leadership
  • Demonstrating knowledge of personnel practices as they relate to selecting, training, evaluating performance and supervising employees
  • Adapting to changing assignments and priorities and manages changes with affected parties
  • Providing structure to a team with tools and processes to achieve best practices
  • Performing supervisory tasks related to performance and talent management, training and staff development, and creating and maintaining succession plans
  • Empowering, mentoring, coaching, team building, and managing people (staff, contractors, consultants, etc.) with a track record of achieving organizational results
Verbal l Written Communication Skills
  • Forming partnerships with internal and external clients to create productive working relationships
  • Collaborating with various stakeholders including internal/external clients, and also various departments/agencies throughout the organization
  • Communicating effectively in person and in writing with County management and staff, contractors, public constituents and community stakeholders
  • Utilizing effective communication skills to define and communicate strategic asset management goals to staff and stakeholders clearly, succinctly, and persuasively
Problem Solving | Analysis
  • Solving problems effectively through strong analytical skills
  • Addressing compliance and performance matters
  • Overseeing and/or monitoring contract outcomes and expenditures
  • Working independently and manage time wisely and effectively prioritize multiple competing tasks
  • Preparing clear and concise project and asset management plans and documents, reports of work performed, and other written materials

MINIMUM QUALIFICATIONS
Please click here for information regarding the complete classification description, including minimum qualifications, for Administrative Manager II.

RECRUITMENT PROCESS
Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening, candidates who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All candidates will be notified via email of their status in the process.

Recorded Structured Oral Interview (rSOI) | (Weighted 100%)
The rSOI is a timed oral interview conducted virtually through an online vendor. Applicants will be asked a series of structured questions designed to elicit the applicant's qualifications for the job. All applicant responses will be video recorded so that they can be evaluated against pre-determined criteria by a panel of job knowledge experts. Only the most successful candidates will be placed on the eligible list.

Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures.

Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.

ADDITIONAL INFORMATION

Please see below for important information regarding COVID-19 related requirements.

The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination or testing as follows:


  • Workers, who provide services in certain Medical or High-Risk Settings,
    will be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing.
  • Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted. (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted, they will be required to wear a mask and undergo weekly COVID-19 testing.)
The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position.

EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS :

For additional questions regarding this recruitment, please contact Vanessa Rosas at 714.480.2867 or [email protected]

EEO INFORMATION


Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.


Administrative Management *
In addition to the County's standard suite of benefits - such as a variety of health plan options, sick and vacation time and paid holidays - we also offer an excellent array of benefits such as:

  • Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
    http://www.ocers.org/active-member-information.
  • Paid Leave: Twelve holidays per year plus sick and vacation time
  • Health & Dependent Care Reimbursement Accounts
  • Dental Insurance: County pays 100% of employee and dependent premiums
  • Paid Life Insurance: $100,000 life insurance policy
  • Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy
  • Paid Short & Long Term Disability insurance programs
  • 457 Defined Contribution Program

  • Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans.

Click here for information about benefits offered to County of Orange employees.

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