Receptionist @ Kirstin's Haven Inc - Montgomery, AL

Receptionist

Job Summary

We are looking for a friendly and welcoming Receptionist to join our growing company. You will greet clients and visitors when they arrive at the office and determine their reason for their visit. Other job duties include answering phones and emails, entering information into our database, organizing files, and making copies. You will also monitor the inventory of office supplies and order more when necessary. We prefer candidates who have some experience in an administrative role, but we are willing to train the right person.



Responsibilities

Answer phone inquiries and provide basic company information

Perform clerical duties, take memos, maintain files, and organize documents

Monitor front desk and comply with all security procedures for visitors

Assist in planning company events, meetings, luncheons, and employee team building activities

Make travel arrangements for staff

Oversee mail deliveries, packages, and couriers

Purchase, track, and invoice office supplies for each department

Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms

Requirements and Qualifications

High school diploma or equivalent

Prior administrative or clerical experience preferred

Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)

Highly organized multitasker who works well in a fast-paced environment

Excellent time management and communication skills

Willingness to learn and to grow with the company