Administrative Project Coordinator-1104 @ O'Neil Digital Solutions, LLC - Los Angeles, CA 90066

Job Overview

a year ago

Administrative Project Coordinator-1104

O'Neil Digital Solutions, LLC - Los Angeles, CA 90066

About Us Founded in 1973, O’Neil Digital Solutions (ODS) is a leading IT consulting firm specializing in the optimization of complex end-to-end business process systems for a multitude of business verticals including Financial Services, Digital Media, Healthcare, and Transportation industries. ODS provides high-touch bespoke software engineering, systems integration, and infrastructure management services to clients of all sizes and industries. From large scale mass communication projects to highly secure and confidential data analytics using Big Data frameworks like Hadoop and AWS Redshift, ODS has a broad set of proven technical capabilities that help companies make complex digital transformations. ODS offers state of the art publishing solutions through our customer-centric applications and services include electronic document delivery, web applications, high-speed digital printing (color and black & white), automated composition, offset printing, warehousing and fulfillment services. ODS is headquartered in Los Angeles, CA and also has offices/plants in Texas and North Carolina centrally located to serve clients across the country. Summary The Administrative Project Coordinator is responsible for overseeing the Concur and Salesforce system within O’Neil Digital Solutions (ODS). The person in this position will be the point of contact for venders, teammates, and CFO for inquiries regarding both systems. In addition to this, the Administrative Assistant will support with maintaining office supplies for the Los Angeles ODS office. Duties and Responsibilities Provide comprehensive administrative support to the CFO Responds to and resolves administrative inquiries and questions Responsible for the administration of Concur and Salesforces, including but not limited monitoring accounts, providing support to users and being main point of contact with vendors Manage and submit Ghost Card expense report Create and maintain standard operation procedures, user guides, and reports Train teammates on Concur and Salesforce system and provide guidance on inquiries Ensure accuracy in transactions, research discrepancies, and provide timely resolutions Delegate work assignments to offshore team Coordinates and schedules travel, meetings, and maintains calendars Assure discreet handling of all business in confidence Special projects and other duties as assigned Qualifications & Requirements Excellent verbal and written communication skills Excellent interpersonal and customer service skills Proficient in Microsoft Office Suite or related software Excellent organizational skills and attention to detail Ability to multi-task in a fast-paced environment and prioritize effectively Ability to work independently and be resourceful Bachelor's degree preferred Three to five years of experience in an administrative role Experience supporting Concur and Salesforce is highly desirable Strong analytical and problem-solving skills Ability to work in a fast-paced multi-system environment Working Conditions Must be able to perform the essential job duties. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each workday), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds. Equal Opportunity Employer O'Neil Digital Solutions is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. #LI-AR1

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