Office Manager @ Ko'olani - Honolulu, HI

Office Manager

11 days ago

Luxury High-Rise Association looking for an Office Manager to manage the day to day operations of the Management Office. This candidate will possess strong relational skills as they are the go-to contact for the residents, agents, and vendors. The ideal candidate for this position will have a solid administrative background while also having a passion for providing the best customer service. In addition, a successful candidate will possess:

Skills/Qualifications:

  • Experience in an administrative role in a high paced professional office environment
  • Strong written communication and interpersonal skills
  • Exceptional organizational skills with an ability to think proactively and prioritize work
  • Advanced knowledge of Word, Excel, and Publisher is a plus
  • Condominium Management experience required

Essential Duties:

· Coordinates all administrative functions.

· Assist residents on a day-to-day basis by fielding questions and providing information.

· Welcome new residents by meeting with them to go over paperwork, Community Rules, register vehicles, and a review of our amenities.

· Work closely with agents to keep tenant information current.

· Responsible for scheduling the elevator and working with Security on any elevator issues

· Maintain records of all residents ‘pets, surfboards and bicycles.

· Compile and submit payroll to the management company.

· Compile and submit invoices to the management company.

· Create newsletters every two months.

· Update Association's webpage and data base.

· Send web-blasts to residents regarding any community or area information.

· Maintain documents and records in appropriate files and coordinate mailings and notice distribution as necessary, process all deposits, and check requests to ensure payments are made on a timely basis, type and photocopy documents and other materials as directed.

· Remain familiar with the Community Rules and Board policies and procedures.

· Perform other administrative, clerical, and management duties as requested.

· Handles all new hire and termination paperwork.

· Maintain employee files and works together with the management company to keep updated information (i.e.: medical, 401K, Aflac etc.).

· Attend and/or host all property functions.

This posting indicates the general duties and expectations of the position. It is not to be interpreted as a comprehensive inventory of all duties and responsibilities assigned to this job. The Management Staff has the right to revise the information in this description

Salary: $50k+/annually, commensurate on experience/skillset

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift

Experience:

  • Condo Association: 1 year (Preferred)

Work Remotely:

  • No