Executive Assistant to the City Council @ City of Fayetteville, NC - Fayetteville, NC

Executive Assistant to the City Council

City of Fayetteville, NC
Fayetteville, NC
5 days ago

INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.

A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.
The City of Fayetteville is currently recruiting for an Executive Assistant to the City Council to perform a wide variety of responsible, confidential, and complex administrative, technical and council support duties on a day-to-day basis for the City Council and City Clerk; serve as liaison with department directors, division managers, staff representatives of other organizations, elected and appointed officials, and the public in general.

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Respond to inquiries from City Council, and the public in general; determine nature of complaint, resolve complaint requiring interpretation of policies and procedures and research of background information, and/or refer as appropriate.
  • Screen incoming mail for content and take appropriate action; review with City Clerk or Council Member as needed.
  • Serve as project assistant and perform special project assignments as requested by City Council.
  • Respond to public requests for information and complaints, except where technical, legal, or administrative complexities require direct involvement of the City Council or City Clerk.
  • Administer boards and commissions program and determine applicant’s eligibility; monitor and respond to questions from the public regarding the boards and commissions application process.
  • Schedule, arrange, and coordinate City Council activities, meetings, conferences, travel and various events with the public, outside agencies, and other elected or appointed officials; resolve all conflicts.
  • Compose a variety of documents including general correspondence, reports, memoranda, proclamations, recognition, announcements and statistical charts.
  • Supervise the requisitioning of supplies and materials as required.
  • Operate a variety of office equipment including copiers, scanners, facsimile machines and computers; input and retrieve data and text; assist in the organization and maintaining of filing.
  • Review, research and summarize a variety of fiscal, administrative and departmental information; process accounts receivables and payables.


MINIMUM QUALIFICATIONS

Experience:
Three years of progressively responsible administrative municipal experience or office management work.

Training:
Equivalent to completion of an Associate’s degree from an accredited college or university in business administration or a related field.

LICENSING & CERTIFICATIONS:

Required:
Commissioned by the State of North Carolina as a Notary Public within one year of employment.

Preferred:
NC Certified Municipal Clerk.

From the time of closing the hiring process is anticipated to last 2 weeks. The selection process will consist of a panel interview with the selected candidate being subject to a pre-employment drug screen, background check and driving history check.